We are able to serve the patients' needs more effectively when plenty of time is given to arrange a flight. Generally, one week's notice allows us enough time to coordinate our activities. Other travel considerations, such as ground transportation and overnight accommodations, are not handled by the VPA. Smoking is not permitted, and restroom facilities are not available aboard the aircraft. Passengers prone to motion sickness must provide their own medication if permitted by their physician.

The aircraft used for VPA flights are typically smaller than most people are familiar with, and they have limited space and weight carrying capacity. Generally, the aircraft's seating will allow for the patient and one, or possibly two, traveling companions. One or two small (carry-on) overnight bags, weighing up to a total of 75 pounds, can usually be accommodated.

There is no charge to any passenger for a VPA flight. All flight expenses are donated by the VPA pilots as a personal contribution. These expenses may be in excess of $500 depending on the length of the flight and the type of aircraft used. We have many pilots who donate several flights each year. Funding for administrative activities is raised through individual and corporate donations.

Since adverse weather conditions, mechanical problems, or other events may cause a pilot to cancel or delay a flight, passengers and agencies must have backup transportation plans. We attempt to complete every flight as scheduled, however, the safety of our pilots and those we serve is of the utmost importance.

Patients are required to obtain a physician's statement prior to the flight verifying that this mode of travel is appropriate for their condition. Additionally, all passengers (patients included) are required to sign a waiver of liability form prior to the flight. We may ask permission to use photos taken on the flight for publicity purposes.